White-label event partner for agencies in Barcelona
Local production support in Barcelona for international event agencies, DMCs, PCOs and production companies.
We work under your brand or as your visible local partner, while your team keeps the client relationship and strategic direction.
Your client stays yours. We handle the local execution.
Barcelona-based team
White-label support
Confidentiality
Local suppliers
On-site coordination
Local support for international event agencies
Producing an event remotely means coordinating venues, suppliers, logistics and technical requirements in a market you may not know first-hand.
Tukia becomes an extension of your team in Barcelona. We adapt to your processes, reporting requirements and preferred level of visibility, giving you one local point of contact throughout the project.
Who we support
International event agencies
Local production support for corporate events, brand activations, launches, dinners and bespoke experiences organised for your clients.
DMCs and incentive agencies
Operational support for incentive programmes, off-site events, group activities, transfers, hospitality and destination experiences.
PCOs
Local support for congresses, delegate services, side events, networking sessions, speaker dinners and social programmes.
Corporate travel agencies
Coordination of accommodation, transport, venues, group logistics and complementary experiences in Barcelona.
Production companies
Local venues, suppliers, staffing, technical coordination and production support for projects developed by an external creative or audiovisual team.
Local event production in Barcelona
We can manage one part of the project or take responsibility for the complete local operation.
- Venue sourcing and site inspections.
- Local supplier sourcing and coordination.
- Technical and audiovisual production.
- Set design, decoration and event branding.
- Catering and beverage management.
- Registration, event staff and guest services.
- Accommodation and hospitality.
- Airport transfers and local transport.
- Activities and destination experiences.
- On-site production and post-event reporting.
When required, we can also coordinate local permits, access schedules, loading requirements and venue-specific logistics.
Work under your brand, or beside it
Every agency relationship is different. Before starting, we agree on responsibilities, communication channels and how Tukia should appear throughout the project.
Completely white-label
We operate as part of your team, using the agreed documents, communication channels and brand identity.
Tukia can remain invisible to the end client while reporting directly to your project manager.
Client-facing local partner
We join meetings and site visits as your production partner in Barcelona, while your agency continues to lead the strategy and commercial relationship.
Flexible production support
We take care of a defined area such as venue sourcing, transfers, catering, technical production, staffing or on-site coordination.
Your client relationship stays yours
Trust is essential when one agency brings another team into a client project.
We treat briefs, proposals, budgets and client information confidentially. We do not use the collaboration to approach the end client independently or promote services outside the agreed scope.
When needed, we can sign an NDA before receiving sensitive project information.
We also appoint a clear contact person who coordinates directly with your account manager, producer or project lead.
Events we can support in Barcelona
Congress side events
Welcome receptions, networking events, speaker dinners, hospitality spaces and social programmes connected to a congress or trade show.
Incentive trips
Tailor-made programmes combining accommodation, transfers, gastronomy, culture, entertainment and group activities.
Product launches and brand activations
Venue sourcing, technical production, set-up, catering, guest management and complete local coordination.
Executive dinners and networking events
Private dinners, client receptions, partner meetings and premium gatherings in carefully selected Barcelona venues.
Team experiences
Creative, cultural, gastronomic or outdoor activities designed around the profile and objective of the group.
Premium private events
Exclusive celebrations, dinners, parties and personalised experiences organised for private clients or VIP guests.
How we work with international agencies
01. Remote briefing
Send us the information available: objectives, dates, guest profile, budget range, preferred locations and the services you need to delegate.
The first stages of the project can be managed remotely through video calls, shared documents and regular progress updates.
02. Local proposal
We prepare a proposal with suitable options, estimated costs, responsibilities and next steps.
For white-label projects, the content can be structured so your agency can incorporate it into its own client presentation.
03. Production
Once the proposal is approved, we coordinate venues, suppliers, site inspections, logistics, technical requirements and the event schedule.
Your agency remains informed and approves the key decisions throughout the process.
04. On-site delivery
Our local team supervises set-up, suppliers, timings, guests and event delivery.
Afterwards, we provide the documentation, feedback or reporting agreed with your team.
Languages
Our core working languages are English, Portuguese, Spanish and Catalan.
When an event requires additional guest-facing languages, interpreters or multilingual staff, we assess the most suitable solution as part of the project brief.
Related event services in Barcelona
MICE event planning in Barcelona
Complete support for meetings, incentives, conferences and exhibitions organised in Barcelona.
Conventions and congresses
Venue management, delegate logistics, speakers, audiovisual production and on-site coordination.
Product launches in Barcelona
Strategic and creative events designed to introduce a product or brand experience to the market.
Private parties in Barcelona
Tailor-made private celebrations for clients, executives, VIP guests and international groups.
Send us your partner brief
Tell us what you are planning, which services you need locally and how you would like Tukia to integrate into your team.
You can send a confirmed project, an initial request for proposal or a brief that is still being developed.
Frequently asked questions about our white-label event support
Can the entire briefing and planning process be managed remotely?
Yes. We can manage the briefing, proposals, supplier selection and project updates remotely. Our Barcelona team handles site inspections and local checks and shares the relevant information with your agency.
How far in advance should we contact you?
It depends on the event size, date and production requirements. Large congress programmes, incentive trips and events during high-demand periods should be planned as early as possible.
For urgent projects, we first assess venue, supplier and team availability before confirming the scope.
Do you have a minimum budget?
There is no single budget that applies to every project. The required investment depends on the number of attendees, venue, production, logistics and level of customisation.
Sharing an approximate budget range helps us recommend realistic options from the beginning.
How are proposals delivered?
We prepare a clear proposal including the agreed scope, services, options, estimated costs and production conditions.
When working white-label, we can adapt the structure so the information can be integrated into your agency’s own presentation.
How does invoicing work for international agencies?
The invoicing schedule, payment terms and applicable tax treatment are confirmed before production begins.
These conditions depend on the type of services, the project structure and the country in which the agency is registered.
Will Tukia have a team on site?
Yes. The size of the on-site team depends on the event and the services included, but every project has a designated local coordinator responsible for the agreed operation.
Can you work without contacting our end client directly?
Yes. We can communicate exclusively with your agency and remain completely invisible to the end client.
When direct operational contact is useful, it only takes place with your prior approval and within the agreed boundaries.
Can you support only one part of the event?
Yes. You can involve Tukia for a single service, a defined production area or the complete local execution.
Your event strategy. Our local execution.
Your agency leads the client, the concept and the strategic direction.
Tukia provides the local knowledge, production resources and on-site coordination needed to deliver the event in Barcelona.